Compliance Policy Statement
Compliance Policy Statement – In this article, you’ll find the most useful and comprehensive guide to understanding the regulations affecting US businesses, an expert on maintaining compliance while achieving your business goals, and a free compliance template.
Included on this page, you’ll find industry-specific and public interest regulations, the costs of non-compliance, details on how compliance can improve your business and save you money, and the steps your organization needs to take. Regulatory compliance
Compliance Policy Statement
Rules that government agencies impose on an organization. Certain federal and state laws govern almost all organizations. These regulations govern how organizations manage their operations and employees, and how they interact with customers, among many other areas.
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In recent years there have been attempts to reduce or slow the growth of federal regulation. However, overall regulations have increased significantly over the past few decades. A 2017 report by the American Chamber of Commerce Foundation, which evaluated only federal regulations, found that, “Over the past 60 years, the U.S. population has grown by 98% and the federal regulatory code has grown by 850%, including approximately 6,081 finalists. Rules are published. 2015 to 2016. “
Generally speaking, regulations are put in place to protect someone or something, be it employees, consumers, the public in general, or the integrity of a business or business process. Regulatory oversight units focus on several key areas, including:
Some regulations apply to almost all organizations and businesses. However, many regulations—mostly federal, but also some state and local—apply to specific industries or specific regulatory areas.
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A wide range of regulations apply to employment and workplaces. These provisions apply to the following aspects of your business:
Countries outside the US have many regulations, of course. Here is an overview of the regulations in the four countries:
There are tens of thousands of laws and regulations in the U.S. In many cases, these laws apply to companies in certain industries or to certain topics. Examples of specific laws in a particular industry or sector include:
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Regulations are particularly broad and complex within certain industries. The following are some of the most heavily regulated industries:
Governments—often state governments—require corporations incorporated within the state to keep and provide records related to their business operations. These requirements may correspond to the following elements of the business:
Hundreds of local, state, and federal agencies administer laws and regulations that apply to organizations. Those agencies, and sometimes other groups, help companies understand and comply with the laws and regulations that apply to them. Some of these agencies and groups include:
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Some industry-specific organizations set standards for compliance within specific industries. Other non-profit organizations have been established and include the following industries:
Funds or other resources expended to ensure that the organization complies with all applicable regulations. For example, many regulations require detailed record keeping, which requires employee time and other company resources.
The total economic cost to US organizations of complying with all regulations is incalculable. A 2017 report by the American Hospital Association estimated that regulations in the US healthcare industry alone cost hospitals about $38.6 billion a year.
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While the cost of compliance is high, the cost of non-compliance is also high. In fact, most experts say the cost of the latter is steeper.
“Oversight is expensive,” says XpertHR attorney and legal editor Martha Mockley. “However, regulatory non-compliance can be more costly.” Some of the costs of non-compliance include:
Punishments and notoriety for violators make one thing clear: Compliance pays off in the long run, experts say. There are other benefits to supervision:
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Companies “need to understand that compliance is generally good business,” Mockley said. “I don’t think most businesses see compliance as a cost savings.” “They see it as a burden. “But it’s a cost-saving measure – in the short and long term.”
The organization’s statement – usually in writing, the entity sets out its commitment to comply with all laws and regulations, detailing the structures the company has established and the practices it will follow to comply.
XpertHR’s Moakley says it’s important for a company to communicate this policy regularly and clearly to all employees. He added that companies should collect electronic evidence from employees showing that they have read and understood the policy.
Regulatory Compliance Policy Template
“It’s important for a business to deal with its workforce and its leaders: the existence of this policy and the fact that it reflects the culture that is important to an organization,” he explains.
This template provides your organization with the foundation to build a strong regulatory policy. A pre-built template includes space for the main components of a policy document, which includes the procedures and policies you need to follow. Additionally, the template includes questions that your organization needs to answer.
Understanding and keeping track of all the regulations that apply to your company can seem overwhelming. But there are key steps even small companies can take to stay on top of regulation:
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Use this template to outline the key elements of a strong regulatory plan. This template asks for details on your organization’s leadership, standards, communication strategies, training, employee discipline and continuous improvement of its oversight.
Increased data privacy requirements and, in some cases, increased data privacy regulations may conflict with recordkeeping requirements in a number of other regulations. There are two areas of particular concern:
Companies subject to significant regulations must consider how to organize their company and processes while complying with the regulations. Company leaders should consider the following factors:
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Large firms and companies in highly regulated industries must hire employees, sometimes tens or even hundreds, whose focus is on the company’s regulatory affairs.
The Securities and Exchange Commission requires any publicly traded company to have a compliant officer. Many of these companies have hundreds of executives, some of which are banks and other large corporations with regulatory oversight.
Additionally, smaller private companies may not even have a single employee responsible for compliance. They may be handled by in-house counsel or outside counsel. Or the company’s top management may be liable. When it comes to smaller companies, Mockley advises that it’s “helpful to have a point person” in charge of regulatory affairs.
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In addition to employees, companies can use software or go through internal audits to help with oversight. These options include:
This pre-built template provides a structure for creating regular reports for your organization’s regulatory work. The template requires details of regulatory requirements applicable to your organization, along with compliance status, a summary of actions taken, and recommendations for future actions.
As regulation has increased in recent decades, large organizations are recruiting senior managers to fill specific performance roles. Here are three common locations:
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As more companies hire managers and employees with a regulatory focus, colleges and universities are paying attention. And, some colleges and universities now have established research departments that focus in part or entirely on regulatory governance:
As more companies hire people for compliance roles and colleges and universities offer compliance-based careers, more people are interested in understanding potential careers in compliance. The most frequently asked questions about Compliance Managers are:
A compliance manager works to understand the regulations that apply to an organization and establishes systems to help the organization comply with those regulations. In addition, they work for governments that enforce regulations.
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Nearly half of regulatory compliance managers work in federal, state, and local governments. The rest work for private companies and other organizations.
In 2014, job demand was expected to grow by about three percent per year between 2014 and 2024, about half the national average. Some believe that job growth in this industry may be slower as businesses use software and other technologies to help them manage their regulatory affairs.
Many companies hire outside providers to help with regulatory or other compliance services. These providers can help small companies with more compliance work. However, suppliers can also help departments of larger companies perform specific tasks. Hiring external suppliers has several advantages:
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