Excel Formula To Calculate Timesheet Hours
Excel Formula To Calculate Timesheet Hours – Excel Bilateral Timesheet Template automatically calculates overtime based on an 8-hour workday. Calculations are based on timing and external details
Download this free overtime calculation schedule where time entries are automatically calculated on a daily and weekly basis. This overtime calculation schedule keeps records of overtime hours worked by employees over a regular 8-hour workday.
Excel Formula To Calculate Timesheet Hours
Complete the template by filling in the details in the blank sections It contains sections for Company Name, Employee Name, Employee ID, Start Date, Date, Day of Week, Time, Time, Lunch, Total Hours, Overtime, Weekly Total Hours, Total Overtime, and Approver Name.
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Excel Bilateral Timesheet is perfect for those who want to automatically calculate total hours, as it has built-in formulas that allow the template to calculate daily and weekly total hours. In this schedule, daily overtime calculations are based on an 8-hour workday, while weekly overtime calculations are based on a 40-hour work week.
Will not affect column count You can leave this section blank, or you can set lunch time using this format
, which you like If this template meets your needs, you can download it for free See instructions below on how to use this template Tracking employee time in an Excel spreadsheet isn’t the easiest way to keep track of hours for payroll. Therefore, you can see automated time tracking that is seamlessly integrated with your payroll solution But if you’re still shopping around and wondering if spreadsheets are right for you, download one of our free schedule templates or learn how to make a schedule in Excel. What follows is a step-by-step guide to creating a schedule in Excel
Every business has different needs They depend on the type of work you do, how many people you hire, and about a hundred other variables So, the first step in creating a schedule in Excel is to identify the categories you need to create to run payroll – and your business – successfully. This schedule includes space for staff to write the following for each week
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Your schedule can also include columns for answers to yes or no questions (eg, were you injured at work? was the project completed?) or space for client signatures.
Once you know what columns or labels you want in your schedule, it’s time to create the work product Here’s how to create a schedule that every employee can use
To create a spreadsheet that’s easy to read, you first need to format it Expand all your cells by expanding cell A (ours is set to 14.83). Then right-click column A, select Copy, highlight column B via L, right-click again and paste Space, then Format.
Enter your business name in cell A1 Center the text by width and height, and format the text by font, size (we use size 38) and color, then bold. Highlight cells A1 through L1 Select Blend and Center on the Home toolbar
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Add labels such as EMPLOYEE and MANAGER (with a signature and date line for each), this week’s start date, standard pay rate, and overtime pay rate. We used A2, A4, F2, F4, K2, K4, E6, H6, and K6 cells.
For this week’s start date, standard pay rate, and overtime pay rate, select the wrap text so that the words do not occupy more than one cell.
In the cells after each label, create a line for employees and managers to write or type by combining the cells and then apply a lower limit (from the Limits tool, on the Home toolbar). Merge cells A7 through L7 to create a small barrier between the next set of labels
In row 8, create labels for each column: DAY, DATE, JOB/SHIFT, TIME IN, TIME OUT, TIME IN, TIME OUT, TOTAL (HOUR), OVERTIME (HOUR), SICK (HOUR), HOLIDAY (HOUR) , and leave (hours). TIME IN and TIME OUT are listed twice to calculate the lunch break
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Fill the rows with any color of your choice, and use the border tool to place boxes around the column labels. Center and bold the text
For this weekly schedule, we’ve labeled the cells under DAY with the day of the week, starting with Monday in cell A9 and ending with Sunday in cell A15. Center the labels on the top and bottom and sides Then expand lines 8 to 19 for better readability Our position is about 46.00 high Apply the border to all cells below the label row Then add a thick box border to better separate the table
If your plan is to print out this template and have employees handwrite timesheet data, you’re almost done!
Your last task is to set up the label for the total number In cells G16, G17, and G18, write this week, hour, and SUB-TOTAL. In cell K19, type TOTAL Make these cells the color you want, then center and bold the text Use the outline tool to outline these sections
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Put a final touch and polish on your document by removing any unnecessary grid lines. Select View in the box that says Grid Lines
This is where we start making spreadsheet magic Assuming you haven’t deleted or added any days to your spreadsheet, HOUR this week should be in cell G16, while TOTAL should be in cell K19.
Follow the instructions from step 5, then highlight cell H16 above L16 and highlight it until row 18 and make it gray L19. Now the boxes with your calculations will stand out from the employee’s remaining hours schedule entries
Step 2: Click on cell H16 or any cell right next to the box that says the hours this week. In the formula bar, type =SUM(H9:H15) and press Enter This box will now add all the numbers entered in the column named TOTAL (HOUR).
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Step 3: Click on cell I16 In the formula bar, type =SUM(I9:I15) and press Enter This box will now add any numbers entered in the column called OVERTIME (HOURS).
Step 4: Click on cell J16 In the formula bar, type =SUM(J9:J15) and press Enter This box will now add all the numbers entered in the SICK (HOUR) column
Step 5: Click on cell K16 In the formula bar, type =SUM(K9:K15) and press Enter This box will now add any numbers entered in the column named HOLIDAY (HOURS).
Step 6: Click on cell L16 In the formula bar, type =SUM(L9:L15) and press Enter This box will now add any numbers entered in the column called VACATION (HOURS).
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Step 7: In cell H17 (or any cell next to RATE is fine), enter the employee’s hourly rate. In the cell next to it, enter the employee’s overtime rate
If your business offers paid time off (PTO) for sick time, vacation, and holidays, complete J17, K17, and L17 with the employee’s standard timesheet.
For example, if your employee earns $10 per hour, the bottom of your spreadsheet would look like this:
Step 8: Now to calculate the subtotal Click on cell H18 (or any cell next to SUB-TOTAL is fine). In the formula bar, type =SUM(H16*H17) and press Enter This box now multiplies the employee’s total hours by their standard pay rate to show how much money is available
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Step 9: Click on cell I18 In the formula bar, type =SUM(I16*I17) and press Enter The box now multiplies the employee’s overtime to their overtime rate to show how much they owe. *
Step 10: Click on cell J18 In the formula bar, type =SUM(J16*J17) and press Enter This box now multiplies the employee’s paid sick hours by their standard rate to show how much money is available
Step 11: Click on cell K18 In the formula bar, type =SUM(K16*K17) and press Enter This box now multiplies the employee’s paid leave hours by their standard pay rate to show how much money is available.
Step 12: Click on cell L18 In the formula bar, type =SUM(L16*L17) and press Enter This box multiplies the employee’s paid vacation time by their standard salary to determine how much money they owe.
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For example, say an employee worked 42 hours this week Cell H16 should now say 40, while cell I16 should say 2. If your formula is correct. H18 will say 400, while I18 will say 30
Step 13: Finally we get to calculate the total amount owed Select cell L19 In the formula bar, type =SUM(H18:L18) and press Enter This box now adds five subtotals to show how much money your employee makes in total (before bonuses, taxes, or other deductions).
Think it’s easy? Check out our digital timesheet solution, with easy integration with ADP and other payroll providers And remember, the main cause of time table errors is paper time tables An automated time tracking tool like Time can save your business time and money and give you more peace of mind every time you run payroll.
This Excel time sheet has space for workers to record their daily hours and hours There is also a place for them to record hours for vacation, sickness
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