Excel Template For Work Schedule

Wednesday, August 31st 2022. | Sample Excel

Excel Template For Work Schedule – Maybe it’s the long hay weekend and you’ve got something to do in next week’s schedule. Or maybe you’re looking to start over with your Excel or Google Sheets spreadsheet schedule and need a customizable template.

However, if you are reading this, you want to make the magic happen by planning the next best work schedule for your many restaurant employees. To the uninitiated this task can seem as difficult as landing on a plane.

Excel Template For Work Schedule

Excel Template For Work Schedule

Just consider all the moving parts: the availability of each employee, the staff budget, the needs of the shift staff, the important events that are monitored, the terms and conditions – we can go on and on. No worries, we have lessons for your flight.

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To make sense of the madness, Microsoft Office software Excel is introduced to help you dive in, set up, edit and track your work plan for the coming weeks.

We have already created a template that you can edit and customize to suit the number and type of employees you plan and the type of shifts you choose for your restaurant operation. (If you want more information about the best options for your operation, read the guide here.)

The completed program can be emailed to all employees or printed for viewing. But we are going ahead of ourselves. If this is your first time creating a change plan using an Excel template, follow the step-by-step guide below to learn where and how to enter the right information in the right place.

To edit the schedule tab 1. Edit the spreadsheet by entering the name of your restaurant and the week you schedule in the upper left corner.

Monthly Schedule Template Excel

2. Enter the days and days of the seven-day week in the sixth column of the worksheet.

3. Next, add the employee names to the first row, replacing Employee 1, Employee 2, etc. with the appropriate group Manager, Server, etc.

4. If you have fewer employees than are currently in the table, right-click the unwanted row and select Delete, then All Rows. Click OK.

Excel Template For Work Schedule

5. If you have more employees than are currently on the table, right-click on the row and select “Add” and then “Entire Row”. Click “Ok”.

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6. Finally, for each type of employee class, enter the number of supervisors, servers, hosts, etc. required in the line above the employee name.

Customizing the Shifts tab 7. Click the “Shifts” tab below to customize the next worksheet in the template.

8. Change the start and end time of each shift to match your shifts. Just change the start and end times in columns B and C, and the Exchange column will adjust itself. Make sure you use “am” or “pm” for the start and end times.

8a. If you have a few turns on the table at the moment, right click on the row and select “Delete” then “Entire Row”. Click “Ok”.

Easy To Use Daily Work Schedule Template

8b. If you have more shifts than are currently in the table, right-click on the row and select “Insert” and then “Entire Row”. Click “Ok”. Add new lines below the first and above the last.

10. If you have fewer jobs than are currently in the table, right-click on the row and select “Delete” and then “Entire Row”. Click “Ok”.

11. If you have more roles than in the Role Table, right-click on the row and select “Add” and then “Entire Row”. Click “Ok”. Add new lines below the first and above the last.

Excel Template For Work Schedule

13. Select a change for each employee from the drop-down menu. To do this, click on the top of the cell and click on the arrow that appears next to the cell. If the employee is not working on that day, make sure you select OFF.

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14. Next, assign the job to the employee in that day’s shift. Click below the cell, click the arrow and select the correct function.

16. If there is an important event planned this week, write it in line 7 of the table.

The truth is that planning the work of change – even with the help of a useful template and a step-by-step guide – works, but it is difficult and time-consuming. That’s why companies are all committed to building professional software that takes the pain, frustration, and unnecessary hours out of creating and maintaining change systems.

Scheduling software not only solves many of your annoying daily and weekly tasks, but it improves your schedule and can ultimately save your operation $2,000 a month in labor costs.

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Here are 8 ways scheduling software can make your life easier and take you from a busy schedule to a new schedule:

A task that can take 10 hours when data is entered manually or in a spreadsheet can take as little as 2 hours with stand-alone scheduling software. Scheduling software solves complex tasks, significantly reduces the number of input errors, gives employees the opportunity to manage their access and check important information in real time.

If you use an Excel system, how does the employee’s vacation time arrive? How do you feel about changing the schedule?

Excel Template For Work Schedule

With scheduling software, employees can make unscheduled appointments with a phone app and report their availability for the week. Managers are notified through their app (phone or desktop), and can accept or reject requests at their own pace and adjust their schedules in real time.

Free Work Schedule Templates For Word And Excel |smartsheet

Employees can use scheduling software applications to discuss changes. Once they’ve reached an agreement, they can log into the proposed transaction in the app and wait for their supervisor’s approval.

No more scrambling to see who is available to cover this shift or that shift, no more broken phones, no more phone calls. You can also use scheduling requests to create a shift pool, allowing employees to bid on all available, unassigned shifts.

Let’s say you’ve created a great Excel shift schedule only to find out on a day you’re working short—that your patio server never got an email or saw the new schedule in the office. The scheduling software gives all employees access to the most up-to-date schedule at any time through the application. They can also use the app to chat with their partner or supervisor.

Some scheduling apps (like) even send a notification to employees 15 minutes after the end of their shift to leave their manager feedback about their shift information. Also, managers can send messages to all employees and even create groups (day shift, night shift, etc.) to share and receive updates and questions, or just connect and connect as a team.

Daily Work Schedule Template Excel

Software like this can integrate directly with your point of sale (POS) system. This means that accurate, real-time sales data is used to predict the perfect number of hours and shifts you need to plan to stay in the red.

Let’s say you set your operating budget goal at 18 percent of your total operating income. When you create a schedule with the scheduling software, the weekly budget tool will show you in real time if you’re over or under your job cost goal as you allocate weekly shifts.

This avoids the time-consuming and tedious (but necessary) process of checking the user’s work costs from previous weeks to try to determine the source of the excess after it has already occurred.

Excel Template For Work Schedule

The scheduling software automatically captures your location and uses it to fill in the schedule for each day of the new job schedule. This will give you a visual reminder that your site is due for some bad weather, which can disrupt business and mean you need fewer servers that day.

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An Excel template will never tell you if your employees are working overtime or working long hours without mandatory leave – as required by some regulatory agencies in some countries. Failure to do so can result in heavy fines.

But with software planning, managers are alerted to breaches before they occur because they make changes to the system and receive notifications of how costly the breach could be.

If planning software is not what you need or want right now, we hope you find the template useful. If, on the other hand, you feel inspired to change the scheduling software, but the decision is not in your hands, here are a few ways to show your boss the possible scheduling software, like the current restaurants. Congratulations!

Over the years, four major programming styles have evolved: liberal, traditional, functional, and innovative. For more information on each and which one is right for you, check out

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Is an all-in-one service platform designed for restaurants to simplify staff planning and service management. Easily manage your team’s schedules, time sheets, communications, tasks, tips and more – all in one place.

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Excel Template For Work Schedule

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