How To Compare Two Excel Workbooks For Differences
How To Compare Two Excel Workbooks For Differences – Compare Two Sheets is part of the Ultimate Suite for Excel that helps you quickly find and highlight different rows or cells in two Excel worksheets and manually combine them by cell. Find answers to frequently asked questions about this device on the two-page comparison: FAQ page.
Supported workbook formats are .xlsx and .xlsm. This tool does not process files in other formats, so be sure to save the book. Save your file as xlsx. or .xlsm. file.
How To Compare Two Excel Workbooks For Differences
Before proceeding to compare two sheets, save all changes in all open workbooks and close all Excel workbooks except the one you are going to compare. If your task is to compare sheets from the same workbook, open only this workbook.
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We take care of your books and always make backup copies of them. By default, we keep backups for 14 days.
Compare two different marker sheets by background color, bottom border, or font color instead of color, font, or cell border, so the color you choose for the difference marker doesn’t match your original layout. Your original layout will be restored when you check the difference.
Please do not try to compare the worksheet with volatile functions, as these functions return new values each time Excel opens or recalculates the worksheet. Variable functions are: NOW, TODAY, RAND, RANDBETWEEN, OFFSET, INDIRECT. Also, INFO and CELL may change depending on their arguments.
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Some differences are not shown: row height, column width, worksheet and workbook options and all embedded objects including properties, diagrams, pivot tables, images, shapes, controls, etc.
Compare Two Sheets Designed to compare one sheet with another. Your worksheets should have the same layout and structure, including grouping, filtering, and sorting. For example, we consider row order when comparing disks, so disks with different sort orders are often considered completely different.
Note. If you are going to work with shared OneDrive files, before running the tool, make sure that they are not opened by other users.
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To run the add-in, on the Data tab, in the Merge group, click Compare > Compare Two Sheets:
Note. To prevent the add-in from showing the Requirements and Restrictions window every time you use the tool, check Don’t show it next time:
In the list of open books, select the sheet you are going to compare. If the required worksheet is not in the list, click the Open Workbook button above the list and open the Excel file you need.
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By default, the tool compares the active range of worksheets. If you want to compare other ranges, click the button
Select the icon and area of interest. Also, you can select a cell in the table and click
Note. If your workbook is grayed out, it means it cannot be selected for comparison (probably due to the requirements and restrictions mentioned above):
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Check line by line, compare two sheets to find differences, find pairs of similar lines on a sheet. But there are cases when a row in Sheet 1 matches multiple rows in Sheet 2 with full or partial cell matching. For such situations, Compare Two Sheets offers three matching options:
Regardless of the option selected, the device has the highest priority. If the document contains all identical rows, the tool will select them as matches, regardless of rows.
In Compare mode, Compare Two Sheets will ask you to select a key column. Just select them for sheet 1 and the add-in will automatically find the corresponding column in sheet 2. :
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By default, Compare Two Sheets only looks for differences in values, but you can also choose other options:
When you click the compare button, compare the two sheets after a certain algorithm. Here are the step-by-step details:
Note. This explanation is as simple as possible with one purpose – to improve understanding. Compare Two Sheets uses improvements, but is still a fairly standard algorithm for comparing two large data sets.
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Over the long period of its existence, this formula has been sharpened and tested by mathematicians and many projects. However, sometimes, at first glance, the results may seem wrong to you. In this case, you need to carefully check your cells, their values, and formats, as well as the relative position of the row and the reference structure of the formula. And in almost 100% of cases, you can find a clear mathematical explanation for the results, which at first seem unreasonable.
If you run into something you can’t explain and it keeps you meditating for hours on the fate of the universe, please send us a sample of your sheet, and we’ll help you fix it.
Your sheet is opened sideways and the cells are marked according to the options selected in step 4. In the screenshot above, you can see the default colors:
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Each window has a vertical toolbar with several buttons. In an inactive window, the toolbar is disabled and recolored to keep you focused on the active worksheet.
Note. Please be very careful when processing your data in different review mode. If you start using the toolbar and then delete something in your table, no
The toolbar buttons are divided into three groups. Each button performs an action for the currently selected cell or row on the active sheet. Here is a brief description of the buttons from top to bottom:
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Note. Compare Two Sheets Synchronizes the selection in both worksheets. Unfortunately, Excel cannot highlight selected cells in an inactive window. Therefore, the tool can automatically scroll the sheets to show the current row on each sheet as the second row from the top.
Note. When you review the results, Compare Two Sheets will remove all reviewed differences from the list of internal differences, so you won’t be able to navigate between them.
, only for this option Excel gives the opportunity to not use the clipboard. For all other options, Compare Two Sheets will use the clipboard, which can override existing data.
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There are several ways to exit different review modes and return to your normal Excel view:
By default, we assume that you will go through the variations in your worksheet from first to last. As soon as you’re done, Compare Two Sheets will automatically ask if you want to save your notebook and switch to Excel’s normal view.
, compare the two pages to save your book and cancel the review of format differences. You will not be able to undo your actions or go back to the last state.
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Say, you’re working in a different review mode. You insert some rows or cells from one sheet to another and save your sheet. And suddenly Excel crashes and closes your file.
If you try to open them after the crash, you’ll find that the file is protected and you can’t make any changes there. To solve this problem, you can use the backup created when you started using the comparison tool, or you can backup the original file.
If your sheet is colored by an unprocessed tool difference with the toolbar, comparing two sheets gives you four options:
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This tool is part of the Ultimate Suite which includes 70+ professional tools and 300+ solutions for everyday tasks.
Download more about Ultimate Suite FreeDownload UltimateSuiteforExcelsetupfile for desktop Excel 14-day fully functional version included in Microsoft 365 for Excel 2021 – 2016 Comparing two Excel files (or comparing two sheets in the same document) can be difficult because an Excel workbook uses a sheet Just shows. on the other. the time
This becomes more difficult and error-prone when you have a lot of data to compare.
Comparing Text Files (or Typed/pasted Text)
Thankfully, there are some great features in Excel that allow you to easily open and compare two Excel files.
In this Excel lesson, I’ll show you several ways to compare two different Excel files (or sheets) and check for differences. The method you choose will depend on how your data is structured and the type of comparison you are looking for.
If you want to compare two separate Excel files side-by-side (or two sheets in the same workbook), Excel has a built-in feature to do this.
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This is recommended when you have a small data set and comparing these files manually tends to be less time-consuming and error-prone. If you have a large data set, I recommend using the conditional method or the formula method which is covered later in this tutorial.
Let’s see how to use it when you need to compare two separate files or two files in the same file.
Suppose you have two files for two different months and you want to check which values are different in these two files.
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By default, when you open a file, it can take up your entire screen. If you reduce the size, you will see the excel file above.
With the Side View option, you can open two files and then arrange them horizontally or vertically. This allows you to easily compare values without
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