What Is Bid Tabulation?

Saturday, September 30th 2023. | Sample Templates
Gltc OM facility Bid Tabulation
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What is Bid Tabulation?

Bid tabulation is a process used in the procurement of goods and services. It is the method of organizing, analyzing and summarizing bids from various vendors in order to determine the most advantageous bid. The process involves comparing the various bids according to certain criteria such as price, quality, technical specifications, delivery time, payment terms, etc. in order to determine the best offer.

The Steps of Bid Tabulation

The process of bid tabulation involves the following steps:

  • The first step is to collect all the bids from the vendors and review them for accuracy.
  • The second step is to compare the bids using a predetermined set of criteria. This criteria should be tailored to the specific procurement needs.
  • The third step is to analyze the bids and score them according to the criteria.
  • The fourth step is to summarize the bids and present them in a tabular format.
  • The fifth step is to evaluate the bids and make a decision on which one is the most advantageous.

Sample Bid Tabulation

Below is an example of a bid tabulation for a project to purchase office supplies:

Vendor Price Delivery Time Quality Total Score
Vendor A $2,500 2 weeks Good 8
Vendor B $2,000 1 week Excellent 9
Vendor C $3,000 3 weeks Fair 6

In this example, Vendor B has the highest total score and is the most advantageous bid.

Benefits of Bid Tabulation

Bid tabulation is a very useful tool for procurement professionals. It allows them to quickly and accurately compare bids side-by-side and make a decision on which one is the most advantageous. It also ensures a fair and transparent process, as all bids are evaluated on the same criteria.


Bid tabulation is an important part of the procurement process. It allows for a fair and transparent evaluation of bids, and ensures that the most advantageous bid is selected. With the help of bid tabulation, procurement professionals can make informed decisions and get the best value for their money.