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Hotel Credit Card Authorization Forms: What You Need to Know in 2023

What Are Hotel Credit Card Authorization Forms?

Hotel credit card authorization forms are documents that allow a hotel to charge a guest’s credit card prior to their stay. They are used to ensure that the guest is financially responsible for their stay, and to guarantee payment even if the guest does not show up or pays the bill late. Hotel credit card authorization forms are also used to guarantee payment for any additional services the guest may request, such as room service or an upgrade.

Why Are Hotel Credit Card Authorization Forms Important?

In the hospitality industry, it is important to have a secure payment method. Hotel credit card authorization forms provide this security. By having a credit card authorization form in place, hotel owners and managers can rest assured that they will be paid for their services. This eliminates the risk of guests not paying their bills or not showing up for their stay.

What Information Is Required On Hotel Credit Card Authorization Forms?

Hotel credit card authorization forms typically require the following information: the guest’s name and contact information, the credit card number, the expiration date of the card, the cardholder’s billing address, the hotel’s name and address, the amount to be charged, and the date on which the charge is to take effect. The form also needs to be signed by the cardholder or authorized signer.

When Should Hotel Credit Card Authorization Forms Be Used?

Hotel credit card authorization forms should be used whenever a guest is paying for their stay with a credit card. This includes pre-paid stays and reservations made online or over the phone. The forms should also be used when a guest requests additional services, such as room service or an upgrade. Lastly, hotel credit card authorization forms should be used when a guest requests a refund or dispute the charges on their bill.

How Can Hotel Credit Card Authorization Forms Be Submitted?

Hotel credit card authorization forms can be submitted in several ways. They can be mailed in with a check or money order, faxed to the hotel, or submitted online. Many hotels now offer the option of submitting the forms electronically, which makes it easier and faster for guests to provide their credit card information.

Do I Need to Keep a Copy of the Hotel Credit Card Authorization Form?

Yes, it is important to keep a copy of the hotel credit card authorization form on file. This is to ensure that there is a record of the guest’s authorization and that the charges were approved. It also provides proof that the guest was aware of the charges and that they were accepted.

What Are Some Examples of Hotel Credit Card Authorization Forms?

Below are three examples of hotel credit card authorization forms:

Example 1:

Example 2:

Example 3:

Conclusion

Hotel credit card authorization forms are important documents that help ensure that guests are financially responsible for their stay and that they will be paid for any additional services they may request. They need to include the guest’s name, contact information, credit card number, expiration date, billing address, and the amount to be charged. They can be submitted in several ways, and it is important to keep a copy of the form on file.