at the end of the article.

How To Write a Purchase Order Cancellation Letter

What Is A Purchase Order Cancellation Letter?

A purchase order cancellation letter is a formal document used to cancel an order of goods or services that was previously placed. This type of letter is generally used when a customer is not satisfied with the product or service they have received and wish to cancel the order they have placed. The letter should be sent to the seller, with a copy to the buyer, and should include the details of the order and the reason for the cancellation.

When Should a Purchase Order Cancellation Letter be Used?

A purchase order cancellation letter should be used when a customer is not satisfied with the product or service they have received. The letter should be sent to the seller, with a copy to the buyer, and should include the details of the order and the reason for the cancellation.

What Should Be Included in the Letter?

When writing a purchase order cancellation letter, it is important to include the following information:

• The date of the letter
• The details of the order, including the date of the order, the supplier/vendor, the item purchased, and the quantity
• The reason for the cancellation (e.g. product is not satisfactory, delivery was late, etc.)
• Instructions on how to return the goods, if applicable
• The signature of the customer

How Should the Letter Be Formatted?

The purchase order cancellation letter should be formatted as follows:

• The letter should be written in a formal business letter format.
• The letter should be addressed to the seller, with a copy to the buyer.
• The letter should be concise and to the point.
• The letter should include the details of the order, the reason for the cancellation, and any instructions for returning the goods.
• The letter should include the signature of the customer.

Sample Purchase Order Cancellation Letter

Below is a sample purchase order cancellation letter:

Date: [DATE]

To: [VENDOR NAME]

From: [CUSTOMER NAME]

Subject: Purchase Order Cancellation

This letter is to inform you that we are cancelling our purchase order dated [ORDER DATE], for [ITEM] in the quantity of [QUANTITY]. The reason for the cancellation is [REASON FOR CANCELLATION].

If you have already shipped the goods, please provide instructions for returning the items. If you have already invoiced us for the goods, please provide a credit for the amount.

We apologize for any inconvenience this may cause.

Sincerely,

[CUSTOMER NAME]

Sample Purchase Order Cancellation Letter #2

Below is a second sample purchase order cancellation letter:

Date: [DATE]

To: [VENDOR NAME]

From: [CUSTOMER NAME]

Subject: Purchase Order Cancellation

This letter is to inform you that we are cancelling our purchase order dated [ORDER DATE], for [ITEM] in the quantity of [QUANTITY]. The reason for the cancellation is [REASON FOR CANCELLATION].

Please provide instructions for returning the items, as well as a credit for the amount invoiced.

We apologize for any inconvenience this may cause.

Sincerely,

[CUSTOMER NAME]

Sample Purchase Order Cancellation Letter #3

Below is a third sample purchase order cancellation letter:

Date: [DATE]

To: [VENDOR NAME]

From: [CUSTOMER NAME]

Subject: Purchase Order Cancellation

This letter is to inform you that we are cancelling our purchase order dated [ORDER DATE], for [ITEM] in the quantity of [QUANTITY]. The reason for the cancellation is [REASON FOR CANCELLATION].

Please provide instructions for returning the items, as well as a credit for the amount invoiced. We would also appreciate it if you could provide us with a replacement order or a refund.

We apologize for any inconvenience this may cause.

Sincerely,

[CUSTOMER NAME]