Recommendation Letter Template: A Comprehensive Guide

Wednesday, January 31st 2024. | Letter Templates
Free Letter for Scholarship Template with Samples PDF Word eForms
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When it comes to applying for a job, internship, or academic program, having a strong recommendation letter can make all the difference. A well-written recommendation letter can highlight your skills, accomplishments, and character traits, giving you a competitive edge over other applicants. However, not everyone knows how to write an effective recommendation letter or where to start. This is where a recommendation letter template comes in handy. In this article, we will provide you with a comprehensive guide on recommendation letter templates, including sample templates and frequently asked questions.

Sample Recommendation Letter Template

Here is a sample recommendation letter template that you can use as a starting point:

[Your Name]

[Your Title/Position]

[Your Organization/Institution]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]


[Recipient’s Name]

[Recipient’s Title/Position]

[Recipient’s Organization/Institution]

[Recipient’s Address]

[City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing to highly recommend [Applicant’s Name] for [Job/Internship/Program]. I have had the pleasure of working with [Applicant’s Name] for [Duration/Period] at [Your Organization/Institution], and I have been consistently impressed with [his/her] skills, dedication, and professionalism.

[Briefly describe your relationship with the applicant and your role in their professional or academic life. Highlight specific projects, assignments, or achievements that demonstrate the applicant’s abilities and strengths.]

[Provide specific examples of the applicant’s skills, such as problem-solving, teamwork, leadership, communication, or any other relevant skills required for the position or program.]

[Discuss the applicant’s personal qualities and character traits, such as their integrity, work ethic, adaptability, or any other qualities that make them an exceptional candidate.]

[Summarize your recommendation and express your confidence in the applicant’s capabilities.]

I wholeheartedly recommend [Applicant’s Name] for [Job/Internship/Program]. [He/She] would be a valuable asset to any organization or institution. If you have any further questions or require additional information, please do not hesitate to contact me at [Your Email Address] or [Your Phone Number].

Thank you for considering my recommendation.


[Your Name]

Frequently Asked Questions (FAQ) about Recommendation Letter Templates

Q: Why do I need a recommendation letter template?

A: A recommendation letter template provides a structure and format for writing a recommendation letter. It ensures that you include all the necessary information and present it in a professional manner.

Q: Can I use a recommendation letter template for different purposes?

A: Yes, you can use a recommendation letter template for various purposes, such as job applications, internship applications, college admissions, scholarship applications, and more. However, it is important to customize the template to suit the specific requirements of each application.

Q: How should I address the recipient in a recommendation letter?

A: It is best to address the recipient using their formal title (e.g., Dr., Professor, Mr., Ms.) followed by their last name. If you are unsure about the recipient’s title, you can use “Dear Sir/Madam” or “To Whom It May Concern.”

Q: What should I include in the body of the recommendation letter?

A: In the body of the recommendation letter, you should provide specific examples and evidence to support your recommendation. Highlight the applicant’s skills, accomplishments, and personal qualities that make them a strong candidate.

Q: How long should a recommendation letter be?

A: A recommendation letter should typically be one to two pages long. It should be concise and focused, highlighting the most important information about the applicant.

Q: Can I ask someone to write a recommendation letter for me using a template?

A: Yes, you can provide the person writing your recommendation letter with a template as a guide. However, it is important to remember that the letter should be personalized and reflect the writer’s own thoughts and observations about you.


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