Job Application Email Template: A Comprehensive Guide

Thursday, December 14th 2023. | Letter Templates
Job Application Follow up (20+ Email & Letter Templates & Examples)
Job Application Follow up (20+ Email & Letter Templates & Examples) from


When it comes to job hunting, the first impression is crucial. One of the most common ways to apply for a job is through email. Crafting a well-written and professional job application email can significantly increase your chances of landing an interview. In this article, we will provide you with a comprehensive guide on how to write a job application email, along with a sample template to help you get started.

Job Application Email Template

Subject: [Job Title] Application – [Your Name]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Job Title] position at [Company Name] as advertised on [Job Board/Company Website]. I have attached my resume and would like to be considered for this opportunity.

With [X] years of experience in [relevant field], I believe that my skills and qualifications align perfectly with the requirements of this position. Throughout my career, I have [mention specific achievements or experiences that highlight your suitability for the role].

My strong [skills relevant to the job] and ability to [mention specific tasks or responsibilities] make me an ideal candidate for this role. I am confident in my ability to contribute to the success of [Company Name] and would welcome the opportunity to discuss how my skills and experience align with your needs.

I have a [mention any relevant certifications or degrees] and am proficient in [mention relevant software or tools]. Additionally, I possess excellent [mention soft skills such as communication, problem-solving, or leadership].

I am excited about the possibility of joining [Company Name] and would love the opportunity to learn more about the position and how I can contribute to your team. Please find attached my resume for your review. I am available for an interview at your convenience and can be reached at [your contact number] or [your email address].

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.


[Your Name]

Frequently Asked Questions (FAQ)

1. How do I address the hiring manager in the email?

It is always best to address the hiring manager by their name if it is available in the job posting or on the company’s website. If you are unsure of their name, you can use a generic greeting such as “Dear Hiring Manager” or “Dear [Company Name] Team.”

2. Should I include a cover letter with my job application email?

While it is not necessary to attach a separate cover letter, you can include a brief introduction in the body of the email. However, if the job posting specifically asks for a cover letter, it is advisable to attach one.

3. How should I format my resume when attaching it to the email?

Your resume should be in a common file format such as PDF or Word document. Ensure that the file name includes your name and the job title you are applying for (e.g., “John_Doe_Resume_Software_Engineer”).

4. How long should my job application email be?

Your email should be concise and to the point. Aim for a length of around 200-300 words, highlighting your qualifications and expressing your interest in the position.

5. Is it necessary to follow up after sending a job application email?

Following up after sending a job application email is a good practice. It shows your enthusiasm and interest in the position. Wait for about a week before sending a polite follow-up email to inquire about the status of your application.


Writing a job application email can be a daunting task, but with the right approach and a well-crafted template, you can increase your chances of standing out from the competition. Remember to customize the template according to the specific job requirements and showcase your relevant skills and experiences. Good luck with your job search!


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